Privacy of Information Policy
important aspect of the way BGCSL conducts its business. Collecting, using, and disclosing personal information in an appropriate, responsible, and ethical manner is fundamental to BGCSL’s daily operations. All employees, participants and families of BGCSL are entitled to the rights of personal privacy. Employees are under no obligation to reveal their age, race, religion, political alliances, ancestry, place of origin, ethnic origin, citizenship, creed, sex, sexual orientation, marital status, same-sex partnership status, family status, disability or the receipt of public assistance.
Personal information is any information that can be used to distinguish, identify or contact a specific individual. This information can include an individual’s opinions or beliefs, as well as facts about, or related to, the individual. Examples of personal information include SIN #, age, marital status, and language. Exceptions: business contact information and certain publicly available information, such as names, addresses and telephone numbers as published in telephone directories, are not considered personal information.
Where an individual uses his or her home contact information as business contact information as well, BGCC considers that the contact information provided is business contact information, and is not therefore subject to protection as personal information.
- BGCSL assumes full accountability for the personal information within its possession and control.
- BGCSL obtains personal information directly from the individual to which the information belongs.
- Individuals are entitled to know how BGCSL uses personal information and BGCSL will limit the use of any personal information collected only to what is needed for those stated purposes.
- BGCSL will not use any personal information without the consent of the individual. except in situations that are permitted by Privacy Legislation.
- Under no circumstances will BGCSL sell, distribute, or otherwise disclose personal information to third parties. However, limited disclosure may be required as part of BGCSL fulfilling its stated business duties and day-to-day operations.
- BGCSL vows to protect personal information with the appropriate security measures, physical safeguards, and electronic precautions. BGCSL maintains personal information through a combination of paper and electronic files. Where required by law or disaster recovery/business continuity policies, older records may be stored in a secure, offsite location.
- Access to personal information will be authorized only for the employees and other agents of BGCSL who require the information to perform their job duties, and to those otherwise authorized by law.
- BGCSL’s computer and network systems are secured by passwords. Only authorized individuals may access secure systems and databases.
- Active files are kept in locked cabinets.
- Routers and servers connected to the Internet are protected by a firewall and are further protected by virus attacks or “snooping” by sufficient software solutions.
- Personal information is not transferred to volunteers, summer students, interns, or other non-paid staff by e-mail or any other electronic format.
- BGCSL may use personal information without the individual’s consent under particular circumstances. These situations include, but are not limited to:
- BGCSL obligation by law to disclose personal information to adhere to the requirements of an investigation of the contravention of a regional or federal statute, under the purview of the appropriate authorities.
- An emergency exists that threatens an individual’s life, health, or personal security.
- The personal information is for in-house statistical study or research.
- The personal information is already publicly available.
- Disclosure is required to investigate a breach of contract.
For additional information contact: firstname.lastname@example.org